Virtual document storage is essential to many companies. A VDR can make it easier to share documents with service providers, investors or even internal team read more members. It will also help to prevent leaks of information as well as other types of data breaches. This is particularly important for businesses that rely on paper, like law firms and accounting firms.
What is a Virtual Document?
A virtual document is one which contains other documents (components or children). This allows the file structure of the logical document to be mirrored regardless of how heterogeneous the files are. For instance, a report, may be written in Word but also include tables in Excel, and the PowerPoint presentation as an appendix. A virtual document permits the logical document to be broken down into multiple components that can then be handled the same way as other documents.
Components can be removed or added to independently of the parent document. This means that modifications made to component files won’t update the version tree for the parent document. In addition, if the whole assembly of virtual documents has been frozen, changes to component files do not get automatically updated.
Documents can be watermarked using a unique virtual stamp which allows to identify anyone who views or uses the document. This enables the perpetrator to be identified and penalized if documents leak.